Operation Project Coordinator
Description
Jifmar is a worldwide maritime operator. As a core business we charter workboats for our clients. But Jifmar is much more than just a charterer, we provide our clients a real support to the creation of their maritime project. Since its creation in 2005, Jifmar has been able to differentiate itself by offering its customers a tailor-made service and pushing back the boundaries of what is available in the maritime industry based on innovation. For Jifmar, innovation is a driver.
Why join us?
A strategic position within a fast-growing company
An international dimension with large-scale projects
The opportunity to work on varied and stimulating assignments
A caring and collaborative working environment.
Missions
Missions :
Operations preparation:
Assisting the commercial department in the preparation and clarification of the offer, where required by its complexity.
Ensure the scope of work is in line with vessel / crew capacity.
Assisting with the preparation of vessels documentation.
Control the ERP completion and invoicing planning update.
Establish and follow-up of planning.
Organize and manage mobilization.
Implement kick-off meetings with internal / external stakeholders.
Operations execution:
Have complete control over the contract relating to the project for which he/she is responsible.
Manage, within the scope of his/her expertise, the internal and external staff
Manage Operations PO and budget.
Using the expertise of all the internal trades involved to validate and consolidate operational procedures.
Anticipating operational risks (risk analysis document) and implementing the necessary countermeasures. Coordinating the activities of the internal resources allocated to the operations (planning, logistics, operations management).
Harbor berthing and agent appointments when required during the project
Responsible of the Operations communication and notification for each event.
Customer relations management:
Managing customer relations (reporting, sending invoices – payments follow up, negotiating amendments).
Ensuring customer satisfaction within contractual limits.
Ensuring quality of service in line with JIFMAR’s commitments.
Documentation:
Internal approval of all quality documentation specific to the operations.
Ensuring the approval/review/submission of all necessary documents related to the operations (procedure, schedule, plan, design report, inspection report, etc.)
Responsible for Operations MoM, invoicing, VOR.
Accountable for the edition of DPR and On/Off hire form.
Provide detailed feedback at the end of the operations (feedback file, dedicated meeting).
Responsible for update Action Plan (on Contract Deployment Form)
Responsible for organizing a formal weekly meeting with Operations Manager and Vessel + Reporting (MoM and Action Plan updated)
More informations :
Location: Aix-En-Provence
Salary: Based on experience
Start Date : ASAP
Profil
Ideally 2-3 years of experience in a similar role
Previous experience in project management
Good understanding of vessel operations
Microsoft office computer skills
Fluent in English
Knowledge of chartering is preferred
Listening to and respecting customers and suppliers
Ability to anticipate
As part of our recruitment process, automated tools may be used to facilitate the review of applications, including artificial intelligence technologies. Human oversight is ensured at every stage.